venue finding


It is simple: We find you right venue at the right time at the right price
• Independent venue finder since 2006
Conferences and off-site meetings
Venue sourcing
Vendor sourcing
In France and worldwide
Purchasing Center
Support services
Event coordination
• Custom events to meet your needs

At Congress & Meeting Solutions we draw on our in-depth knowledge of the international Meetings, Incentives, Conferences, and Exhibitions (MICE) industry to deliver personalized support at every stage of your business event.

Whether you are planning an Executive Board or other business meeting or conference in France or around the globe, we can help you clarify your needs and find the ideal hotel or venue for your event.

The hotel and tourist destination experts.

We offer truly custom service, which means that we have actually gone to see the vast majority of venues and destinations we recommend to our customers.

Unlike hotel and meeting booking platforms, which often do little more than provide price comparisons, we work closely with you to draw up detailed specifications for your event. Depending on your needs, we can handle everything, from selecting the best quotes and organizing go-see trips to coordinating your vendors on the day of the event. 

At Congress & Meeting Solutions, people come first. Our greatest satisfaction comes from building and maintaining long-term relationships with our customers, working hand-in-hand to create stellar business events.

We are particularly proud to say that many of our customers treat us like part of their team!

We do more than just source venues. We draw on our network and purchasing power to negotiate the best rates and conditions for your chosen venue.

We can also streamline your purchasing processes by routing orders in your name through our Purchasing Center.

Learn more 

venue finding




Needs analysis Specifications

We work with you to draw up specifications for your event. We listen closely to your needs and translate them into detailed requirements, like capacity, equipment, amenities, services, and more. Next, we recommend venues and destinations likely to best meet your needs and, together, narrow the selection down to a short list.


Venue sourcing Selection

We identify the venues most likely to meet your needs and look at pricing and availability. Next, we take a close look at the available venues and recommend a selection. You receive an easy-to-read comparative price quote with all of the facts you need to rapidly make an informed decision.


Contracts & introductions Negotiation

Once you have chosen the venue for your event, we negotiate the pricing and contract terms with the vendor. Only then do we introduce you to the venue’s sales/events staff to sign the contract.


Support services Logistics

The venue finding service, in the strict sense of the term, ends when you sign the contract with the venue. However, Congress & Meeting Solutions can continue to assist you with the logistics of your business event.

venue finding

Working with CMS brings you benefits


Explore unique new possibilities

Our team is made up of business travel experts with personal knowledge of a wide range of tourist destinations. And, with a database of more than 6,000 partners around the globe, we can rapidly find the ideal setting for your business event.

Save time and resources

Let CMS source your venue so that you can focus on the content of your event. You save time and get the peace of mind of knowing you will receive all of the information you need to make the right choice.

Get expert insights and advice

Our experience with all aspects of business event organization and real-time access to reliable and detailed information positions us to find the best solutions for all of your event-related needs.

Benefit from comprehensive, transparent information

Congress & Meeting Solutions can very rapidly deliver comprehensive information on the solutions available for your business event. All pricing and contract-related information is completely transparent so that you can make the best decision.

Receive services at no additional cost

As a venue finder, Congress & Meeting Solutions generates business for hotels and other venues. Price negotiations are transparent, and the venue pays a commission directly to us, at no additional cost to you.

Assistance and guarantee

If you require services after you sign the contract with your venue, we can continue to manage your relationship with the venue and other vendors until the day of the event, freeing you from coordination and boosting the chances that your event will be a success.